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How to file financial reports?

Deadlines for submitting financial reports
Deadlines for submitting financial reports
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The IRAP Unit submits financial statements on 3-month settlement cycles. After the end of the reporting period, the Unit has 25 days to prepare and submit the financial statements to the FNP.

ENG Grafika nr 3 FINANCIAL REPORT DEADLINES
Graphic Description: After the end of the reporting period, the Grantee has 25 days to submit a hard copy of the report to the FNP and a further days to submit the following to the FNP system: documents confirming the incurred costs, a list of procurement proceedings and documents from procurement proceedings

Rules for submitting financial reports
Rules for submitting financial reports
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The Project Financial Report is completed and generated for printing via the FNP IT system using individual user accounts.

ENG Grafika nr 4 FINANCIAL REPORT PRINCIPLES
Graphic description: An appropriate financial statement includes a statement of expenditures, documents confirming the incurred costs, a list of procurement proceedings and documents from procurement proceedings

Financial reports in the IRAP Programme are submitted by units based on a statement of expenditures incurred during the reporting period. There are two options for preparing a statement of expenditure:

  1. Filling in the Excel form and loading it into the FNP system
  2. Entering individual expenditure directly into the FNP system

The statement of expenditures for a given reporting period should only include those paid by the IRAP Unit, orders that have been delivered and services provided and performed without reservations. Details of the process of filling in and uploading the prepared Excel form to the FNP system or entering the expenses directly is presented in the instruction: Preparing Financial Reports in the FNP System.

After completing the statement of expenditures and all required data, the IRAP Unit closes the financial report and generates its own PDF version, which is then signed by the Project Manager as well as the person responsible for the finances of the IRAP Unit. A paper version of the financial report should be submitted to the FNP within 25 days of the end of the reporting period. The reports are verified in order of entering the correct and complete version into the FNP.

Documents to download (available in Polish version only)

Each of the IRAP Unit’s financial reports shall be accompanied by a list of procurement proceedings for the expenditures shown in the reporting period. The list should be prepared in accordance with the template made available by the FNP and entered into the FNP IT system. The list should include only the proceedings for selecting contractors under the Public Procurement Law or the Guidelines on Eligibility of Expenditure under the ERDF, ESF, CF for 2014-2020 (i.e. contracts with an estimated value above PLN 20,000 net).

Documents to download (available in Polish version only)

After preparing and closing a financial report in the FNP system, it is necessary to upload documents confirming the incurred expenses. Documents should be collected and scanned within the scope of documents available in the Instructions section. Additionally, IRAP Units must submit to the FNP documents from procurement proceedings for contracts implemented with project funds.

Financial reports in the IRAP Programme are submitted by units based on a statement of expenditures incurred during the reporting period. There are two options for preparing a statement of expenditure:

  1. Filling in the Excel form and loading it into the FNP system
  2. Entering individual expenditure directly into the FNP system

The statement of expenditures for a given reporting period should only include those paid by the IRAP Unit, orders that have been delivered and services provided and performed without reservations. Details of the process of filling in and uploading the prepared Excel form to the FNP system or entering the expenses directly is presented in the instruction: Preparing Financial Reports in the FNP System.

After completing the statement of expenditures and all required data, the IRAP Unit closes the financial report and generates its own PDF version, which is then signed by the Project Manager as well as the person responsible for the finances of the IRAP Unit. A paper version of the financial report should be submitted to the FNP within 25 days of the end of the reporting period. The reports are verified in order of entering the correct and complete version into the FNP.

Documents to download (available in Polish version only)

Each of the IRAP Unit’s financial reports shall be accompanied by a list of procurement proceedings for the expenditures shown in the reporting period. The list should be prepared in accordance with the template made available by the FNP and entered into the FNP IT system. The list should include only the proceedings for selecting contractors under the Public Procurement Law or the Guidelines on Eligibility of Expenditure under the ERDF, ESF, CF for 2014-2020 (i.e. contracts with an estimated value above PLN 20,000 net).

Documents to download (available in Polish version only)

After preparing and closing a financial report in the FNP system, it is necessary to upload documents confirming the incurred expenses. Documents should be collected and scanned within the scope of documents available in the Instructions section. Additionally, IRAP Units must submit to the FNP documents from procurement proceedings for contracts implemented with project funds.

European Funds - Smart Growth Republic of Poland European Union - European Regional Delepoment Fund

The International Research Agendas Programme, conducted by the Foundation for Polish Science is financed by the European fund within the Smart Growth Operational Programme 2014–2020, Measure 4.3. International Research Agendas.

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